Free tool
Delivery quote calculator
Add up what a delivery costs you, set your margin, and share a price with your customer, in any currency. Nothing you enter leaves your browser.
Enter the distance, fuel use and fuel price to see your quote.
This is an estimate, not a quote. Real fuel use depends on how you drive, traffic, hills and road surface, the load, tyre pressure, air conditioning and the state of the vehicle. Vehicle figures are typical, not your car’s, and the distance you actually drive may differ from the map. Pump prices change, often monthly.
Start with local fuel prices
These pages start with a published pump price, in that country’s currency and units.
Questions
- How do I work out what to charge for a delivery?
- Add up what the job costs you: fuel, the driver and helpers, wear on the vehicle, and any tolls or fees. Then add your profit. The calculator shows each part, so you can see what you’d earn before you quote.
- Should I charge for the empty trip back?
- If you come back empty, you still pay for the fuel and the driver, so most of that cost belongs in the price. Choose “There and back” to count it. If you have a paying load for the return, choose “One way”.
- What’s the difference between margin and markup?
- Margin is your profit as a share of the price. Markup is your profit as a share of your costs. On costs of 80 and a price of 100, the margin is 20% and the markup is 25%. This calculator uses margin.
- What profit margin should I use?
- It depends on your market, so we start at 20% only as a placeholder. Check what others charge on the route, and remember that the profit has to cover quiet days, insurance and licences.
- How do I price several drops on one trip?
- Enter the whole route as the distance, then the number of drops. You’ll see the price for each drop if you split it evenly. Charge more for a drop that’s far off the route.
Only need the fuel? Use the fuel cost calculator. Quoting jobs all day? We build dispatch and logistics systems.